Baruch College Fall 2021 Safe Campus Reopening Plan (Updated October 5)
Table of Contents
PART 1: OVERVIEW
PART 2: GUIDELINES
General Guidance for Enclosed Spaces
Guidance for Specific Spaces:
—Early Learning Center
—Student Health Center
—Gyms and Fitness Centers, Including Pools
—Student Quiet Study Spaces and Places to take Online Classes
—Lobby and Common Areas
C. Operational Activity
—Involving Staff Scheduling and HR
—For Course Scheduling
—Involving Individuals on Campus
—For Vulnerable Populations
—For Mental Health and Welfare
—For Grading Policies and Academic Support
—For Student Life
—For Facilities and Grounds
—For Reclosing in the Event of an Outbreak
PART 3: APPENDICES
Appendix A: Baruch Residential Life Opening Plan
Appendix B: Early Learning Center Reopening Plan for Fall 2021
Appendix C: Student Health Center Fall Reopening Plan
Appendix D: Baruch College Athletics Reopening Plan
Appendix E: Return to Campus Staffing Guidelines
Appendix F: Policies and Procedures for Reopening On-Site Research Activities
PART 1: OVERVIEW
Baruch College will be reopening on-site campus operations starting August 16, 2021. We will deliver up to 60% of fall classes in either a face-to-face or hybrid format. Staff will be returning to campus the week of August 16 in preparation for the increased level of faculty and students on-campus presence. Most non-essential staff will have schedules blending on-site and remote work based on operational considerations. Essential staff will resume their normal pre-pandemic work schedules and have been working on-site to prepare the campus for re-occupancy. We have revised our Safe Campus Reopening Plan based on current CUNY and New York State guidelines. This plan supersedes the prior plan.
Our target is to operate our buildings at 50% of normal capacity at any given time during Fall 2021. Our key planning assumption for on-site presence is to prioritize support for students and faculty participating in-person and hybrid instructions, and staff providing requisite services needed on campus. We plan to re-open all offices with staffing necessary to provide on-site service during usual business hours. Starting in May 2021, we began to prepare the campus for re-occupancy by deep cleaning all classrooms, workspaces and common areas, while analyzing/setting capacity limits for safe occupancy. We are in inspecting all ventilation systems and making any adjustments necessary to ensure they function in accordance with CDC guidelines for safe occupancy. We will be implementing campus access health screening protocols including student vaccination mandates and robust health screening for faculty/staff that will include either voluntary vaccination verification or frequent testing. Knowing that the single most important factor for a safe and healthy campus is a fully vaccinated campus community, we are participating the #VaxUpCUNY campaign. We will post signage to, to promote healthy practices such as getting vaccinated, frequent hand washing and staying home when feeling sick. We will implement these, and other measures designed to ensure the campus is safe for teaching and learning.
Summary of Operations Fall 2021
|Operation or Campus Unit||Guidelines|
|Campus Access||50% occupancy at any one time. Campus access limited to those who are fully vaccinated or faculty, staff who submit negative test from CUNY Testing program no more than seven days before entry. Students must comply with vaccination mandate to access campus unless granted a medical/religious exception.|
|Elevators||Physical distancing is not required for vaccinated individuals; Public Safety will monitor elevators to prevent overcrowding. Encourage use of stairs and escalators.|
|Faculty Access||Access to offices & designated adjunct workspaces at 50% capacity with advance notice to department staff so capacity limits can be maintained.|
|Staff Access||Staff necessary for the operations and services provided. Department staff access to offices at 50%. Managers to create work schedules to maintain 50% capacity.|
|Student Access||All Students registered for a fully in-person or hybrid class for the 2021 Fall Term must be fully vaccinated granted a medical or religious exemption.
Students accessing campus for reasons other than to attend an on-campus class session will be required to be vaccinated.
Student services will be combined in-person and online. Appointment systems will be used. Study space by appointment. Student activities offered in both virtual and in-person format.
|Visitor/Construction Workers Access/Vendors/Employees in Related Entities
||Visitors/workers allowed on campus with pre-authorization from senior leadership; must comply with Visitor Policy and Protocols and provide names to Public Safety.|
|Library||Online services and up to 50% patron access to physical library.|
|On-campus Instruction||Expansion of classes up to 60% face to face or hybrid.|
|Research||Researchers have been on-site. See Research Plan in Appendix F.|
|Computer Labs (all located above the 5th floor)||Physical access up to 50% occupancy. By appointment if needed to maintain occupancy level.|
|Athletic Facilities||Open for athletics per reopening plan in Appendix D. Based on conditions and ability to maintain 50% capacity, college will consider allowing other students/staff/external group access in later in the fall depending on conditions/our experience. Priority access to students.|
|Dining Facilities||Vending machines. On-site catering only if the vendor was in full compliance with our guidelines and only for self-service options. No sharing of food/beverages allowed.|
|Residence Halls||Open. See Plan in Appendix A.|
|Event Spaces||Depending on size, some college relevant events will be allowed. Closed for external event but will reevaluate later in the fall for rentals where the tenant pays all costs of safe use and access and complies with our guidelines.|
|Early Learning Center||Open. See Plan in Appendix B.|
|Student Health Center||Open. See Plan in Appendix C.|
|Mailroom / Receiving||Open at normal hours.|
The Campus Reopening Committee is chaired by the Coronavirus Campus Coordinator, Katharine T. Cobb, Vice President for Administration and Finance. Serving on the Committee are members representing all aspects of campus functions: Miriam Allen DC-37 representative; Andrea Caviness, Executive Director, Human Resources; Robert Curry, Director, Chief for Public Safety; Olga Dais, Assistant Vice President, Legal Counsel and Labor Designee; Vincent DiGirolamo, History & PSC faculty representative; Linda Essig, Provost and Senior Vice President for Academic Affairs Mary Finnen, Assistant Vice President for Finance; Mary Gorman, Vice President for Enrollment Management and Strategic Academic Initiatives; Diane Harrigan, Senior Editor/Writer, Office of Communications, Marketing and Public Affairs; Serra Hilaire, Assistant Director of Operations for Undergraduate Advisement and Orientation; Samuel Johnson, Psychology; James Kaznosky, Director, Environmental Health, Safety and Risk Management; Art King, Vice President for Student Affairs and Dean of Students; Christina Latouf, Vice President for Communications, External Relations and Economic Development; Terrence Martell Eco-Finance Chair of the Faculty Senate, Heather MacCulloch, Director and Interim Athletics Diversity and Inclusion Designee, Athletics and Recreation; Lawrence Manganello, Assistant Vice President for Campus Facilities Operations; Darryl Minor, Support Services Technician, BCTC (PSC HEO Representative); Michael Richichi, Assistant Vice President for Information Technology; Richard Reyes Romero, Undergraduate Representative; and Briana Staten Undergraduate Representative.
We reviewed the guidance for higher education on Covid-19 health and safety measures from the NYS Department of Health for higher education and other materials located on the New York Forward website and CUNY guidelines on the CUNY website, including “Guidance for Academic Continuity.”
This will be a dynamic and evolving plan. We will adapt based on our experiences, external conditions and changes in CUNY, NYS, and NYC guidelines and mandates. As the CUNY Guidance for Academic Continuity directs, we will “ensure that [our] decisions be guided, first and foremost, by our commitment to equity and our obligation to protect the health and safety of all students, faculty, and staff, along with our commitment to facilitate the maintenance of academic momentum and the achievement of learning outcomes” for our students.
We have a communication hub on our website, Baruch Forward, for safe campus reopening information and will update it regularly. We welcome input from the campus community. You may send questions, comments, and report any non-compliance with the protocols established in this plan to SafeCampusReopening@baruch.cuny.edu.
Part 2: Guidelines
- No physical distancing will be required for any outdoor activity.
- For indoor activity, physical distancing will not be required for fully vaccinated individuals. Unvaccinated individuals must maintain physical distancing.
- Everyone on campus, regardless of vaccination status, is required to wear an acceptable face mask or covering while in a campus building.
- Everyone, regardless of vaccination status, must wear a mask outdoors on campus when unable to maintain physical distance from others (for example, while attending a CUNY gathering or sporting event).
- Anyone who is not yet fully vaccinated must wear a mask indoors and outdoors at all times while on campus, including in enclosed spaces, except when eating (in which case they must maintain strict social distancing from other individuals). Please see details. See Section III: Protective Equipment/Masks for more details on face coverings.
- The only exceptions to wearing a mask inside are
- if a fully vaccinated person is at a workspace and is socially distanced from any other occupied workspace.
- in classroom, if a vaccinated professor is teaching a class and is able to keep social distance from everyone else in the class; students are still required to wear a mask
- briefly while eating or drinking provided social distancing can be maintained if fully vaccinated
- Public Safety will assign sufficient staff at all entrance points to facilitate campus access screening and prevent congestion.
- The college will limit overall on-site occupancy to 50% at any given time. Instructional activities prioritized. Class schedules and staffing schedules will take into account that restriction.
- All students taking in-person or hybrid classes are required to be vaccinated; thus individual classrooms can be fully occupied while maintaining overall on-site occupancy at 50%.
- Campus Facilities conducted a physical walk-thorough of departmental work spaces with a representative from each School/Division to provide on-site guidance on measures to achieve capacity limits.
- Using this guidance, managers are scheduling staff and created work arrangements within the 50% occupancy limits.
- We will post signage throughout campus to reflect current CUNY/CDC health guidelines for Covid-19 safety in the workplace. The signage shall be used to remind individuals to:
- Stay home if they feel sick.
- Wear face coverings in the building. Maintain physical distancing if you are unvaccinated.
- Report symptoms of, or exposure to Covid-19 and how they should do so.
- Follow hand hygiene and cleaning guidelines.
- Follow respiratory hygiene and cough etiquette.
- We will allow essential college related in-person gatherings if we can do so within guidelines in this plan. We will continue to make use of video-conferencing for meetings to accommodate remote work schedules and any external attendees. No sharing of food if served.
- For students and other Individuals who are vaccinated by Fall 2021, physical distancing will not be a required safety measure for on-campus activities, but masking is required, even for vaccinated individuals, wherever physical distancing cannot be maintained. People who are not fully vaccinated must continue to practice social distancing and wear a mask.
- We will provide study spaces for students; space will be at 50% capacity.
- At this point our conference center and performing arts center are closed for external events but we will monitor the health guidelines and reopen if an event can be held. We will only reopen for use by internal or external groups, if and when, we determine the space can be used with strict compliance with NYS and CUNY guidelines.
- The library will be open for on-site use by Baruch College and CUNY SPS students Monday-Saturday at 50% seating capacity. Due to a shelving renovation project, the fourth floor of the library may be inaccessible for several weeks at the start of the semester, which will decrease available seating by an additional one-quarter.
- Virtual services will continue to be available to all users.
- Books will be loaned without a quarantine period, based on recent guidance and current practice at several other CUNY libraries. The lending collection may be unavailable for a period at the start of the semester due to the stack renovation project. When it is available loans will be transacted either using the self-service checkout machine or by mailing requested items to the user. The library plans to add a locker service for contactless pickup during the semester.
- Reserve textbook loans will be provided through the library’s self-service robotic book lending kiosk during all hours that the building is open. Cleaning supplies will be available at the kiosk for users.
- Users will continue to be able to request scanning of a limited number of pages through the library system. Scans will be emailed to the user or delivered via Dropbox or OneDrive.
- Desktop computers will not be available except in staff work areas. Onsite users will be expected to bring their own devices. Baruch users will be supplied with a portable device as part of the College’s technology loan program, if necessary.
- Printing stations will be operational. They will have cleaning supplies available for users.
- In-depth reference questions and research consultations will be delivered remotely. Simple reference and directional questions will be handled on site with proper distancing enforced at service points.
- The group study rooms will be available for individual use by appointment for students who need to attend online classes while on campus.
- Course-related instruction sessions for other academic departments will be offered in virtual format only.
- The framework for our reopening plan is the report of the CUNY Council of Chief Librarians, “Resuming On-site Services: Final Report and Recommendations of the CUNY Libraries COVID-19 Task Force April 2021” with the exceptions noted above.
- Cafeterias/Dining Halls
- We will be operating vending machines and will consider some self-service options for the fall if a vendor contract is in place. At this point the dining area located on the first floor of the Newman Vertical Campus will be used for student study space as well as dining space in ITB building first floor.
- Computer Labs
- Computer labs will be open Monday-Saturday at 50% capacity. We will use an appointment system. Students will be able to access all the software that is on the lab computers remotely.
- Users will be provided with materials to clean the keyboard prior to use.
- The help desk will operate both virtually and on site.
- Conference Rooms
- Conference rooms are open.
- Only fully vaccinated students will be allowed to reside in the student residence hall; unvaccinated students will not be allowed to live in the residence halls. See Appendix A.
- Research Labs
- See Appendix F.
- Early Learning Center
- See Appendix B.
- Student Health Center
- See Appendix C.
- Vaccinated people will not need to physically distance; however Public Safety will monitor elevator usage for over-crowding. At 50% overall campus capacity, the college has reduced on-site density. As needed, elevator occupants will be reminded that masks are required inside campus buildings.
- We are encouraging use of stairs and escalators where feasible.
- Custodians will clean high touch surfaces frequently during the day.
- Gyms and Fitness Centers, Including Pools
- Select student athletics programs are open for the fall semester. See Appendix D.
- Though the pool was closed during the building shut-down, all routine water testing and pool water maintenance has been maintained.
- The athletic department will evaluate timing of the resumption of use by other members of the campus community and external groups, including pool and gym rentals and athletic center memberships based on conditions in the fall and CUNY, CDC and NYS guidelines. Students would have the highest priority.
- See discussion in “People” Section II.
- Student Quiet Study Spaces and Places to take Online Classes
- College will provide students access by appointment to student study space, using an application currently in use by Academic Advising, Appointments will be in four-hour blocks of time. Other spaces will be available by walk-in. See spaces here.
- Students will bring their own devices.
- Some students may have a class on-site and an online class the same day. We will provide a space for students to take the online class on-site if they do not have sufficient time to return home between classes. Space in the Library will also be available for this purpose.
- Custodians will clean the space frequently.
- Lobby and Common Areas
- Custodians will clean lobbies and common areas frequently with particular attention to high touch surfaces. More detail in in Section III Places “Hygiene, Cleaning and Disinfection.”
- Office Space
- We will be bringing back faculty needed to provide instruction and the staff needed to provide on-site support for students, faculty and staff on site. Vaccinated individuals do not have to practice physical distancing; unvaccinated will be required to maintain physical distance.
- To maintain the appropriate capacity for staff to provide on-site service necessary, we will use strategies such as staggered work shifts, combined onsite and work from home arrangements. Prior to the August 16 return, Campus Facilities will deep clean all of the workspaces.
- All restrooms have signage on proper hand washing hygiene.
- The college has disabled hand dryers in restrooms and will keep restrooms stocked with adequate supply of paper towels and soap. Restroom cleaning will be consistent with the cleaning protocols in Section III.
- Operational Considerations Involving Staff Scheduling and HR
- We reopened the campus on August 16 in preparation for expanded on-site instruction fall 2021. Staff will be on-site to provide the necessary services to support the instruction.
- Essential staff will return to their pre-pandemic work schedules.
- Other staff will return on a blended schedule of on-site and remote work arrangements based on operational needs. CUNY has developed a set of guidelines CUNY Flexible Work Arrangements – The City University of New York for colleges that we will follow. In implementing the CUNY policy, we have developed a set of Return to Campus Staffing Guidelines in Appendix E.
- All offices will be open for on-site service for normal business hours. Departments will create schedules and work arrangements that will provide sufficient coverage.
- Mangers with staff with blended work arrangements will continue to use virtual tools for meetings and team conferences and collaboration tools like Dropbox for document sharing to ensure full participation for staff with differing schedules. During the time period when all but essential staff worked from home, managers have learned how to effectively use these tools.
- We have offered manager and staff workshops on effective practices when staff is working from home and we will continue to offer training on this and other professional development workshops. We will encourage employees to avail themselves of CUNY guides on this topic.
- We will continue to provide online training to employees.
- See also Vulnerable Populations in this section.
- Operational Considerations for Course Scheduling
- The college will deliver 60% of classes on-site in either a fully face-to-face or hybrid format.
- We are using various course design tools, including use of cohorts or sections to reduce density as needed.
- We have coded classes to indicate which ones are fully remote or include hybrid components. We will use “Guidance on Academic Continuity” which provides detailed guidance and recommendations and is updated often.
- Operational Considerations Involving Individuals on Campus
- All faculty, staff, students and authorized visitors will be required to comply with vaccination and/or testing requirements in place for reopening on August 16. See Processes Section IV.
- Operational Considerations for Vulnerable Populations
- Student Affairs Disability Office will actively engage with students with disabilities to identify issues they may be experiencing with remote learning and identify resources and possible solutions in partnership with BCTC.
- We will continue to offer the same service to vulnerable population that we have delivered prior to Covid-19 in both face to face and virtual formats.
- We are committed to providing reasonable accommodations and academic adjustments to allow qualified individuals the opportunity to participate in programs, activities and employment. The College will grant reasonable accommodations to students, faculty and staff related to Covid-19, and streamline the process, as needed, to handle the volume of Covid-19 related accommodations consistent with the CUNY policy. Link: Procedures-for-Implementing-Reasonable-Accommodations-9.21.2016.pdf (cuny.edu).
- Operational Considerations for Mental Health and Welfare
- The College partners with Mount Sinai to provide onsite health services for students and the Health Center remains open. See Appendix C.
- Student Affairs will offer virtual counseling and face to face counseling in some instances if CDC health and safety guidance is met.
- CARES/CRSAA/ARP provide for emergency aid and other student support. We have and will continue to use those funds, either in the form of direct aid, payments toward balances or other forms of student support as identified in the federal guidelines. For information about student support services, including international students, click here.
- Human Resources partners with an employee assistance program, Corporate Counseling Associates, which provides a wide array of free mental health and welfare services and referrals for faculty and staff.
- The President’s Task Force for the Future has a sub-committee charged with the task of focusing on staff needs, including those working onsite as well as those working remotely. The Committee conducted an employee survey to identify staff needs and based on that survey developed a series of workshops with Corporate Counseling Associates.
- Human Resources has created a Wellness corner on its webpage that provided information to staff on workshops and training provided by CUNY.
- Operational Considerations for Grading Policies and Academic Support
- We will comply with CUNY guidelines.
- Operational Considerations for Student Life
- A full range of student activities and engagement will continue with both on-site and virtual opportunities. Factors to be considered in permitting in-person activities will include:
- Implementation of student vaccination mandate,
- CDC/NYS guidelines on indoor gatherings and,
- Maintenance of overall 50% capacity limit for the college.
- Student Club space and the new Student Center have dedicated custodial staff who will follow protocols for cleaning protocols described in Section III Places “Hygiene, Cleaning and Disinfection.” This space will be used as student study space this fall. Serving food not permitted.
- Fall convocation and new student orientation will be virtual.
- A full range of student activities and engagement will continue with both on-site and virtual opportunities. Factors to be considered in permitting in-person activities will include:
- Operational Considerations for Technology
- Faculty training on online instruction is ongoing and led by the Center of Teaching & Learning
- Baruch Computing & Technology Center (BCTC) is adding equipment, as necessary, to the classrooms that will be used for onsite instruction to support new requirements, including class discussions between a mix of onsite and remote students (“HyFlex”).
- BCTC has augmented the capacity of the help desk by reassigning part-time staff and student assistants who would have worked in campus labs. We will adapt schedules depending on needs to serve faculty, staff and students on-site.
- The equipment distribution program has distributed over 3,000 devices to students and is prepared to distribute more as needed.
- The Deans of each of the schools surveyed their faculty to identify needs for equipment, software and support needs for online instruction; each request was addressed and will continue to be so.
- BCTC, working with departments and the Staff Sub-Committee, will continue to identify and support needs of staff working remotely and on-site.
- BCTC is working closely with CUNY CIS to manage the College’s security requirements and assess vulnerabilities.
- Operational Considerations for Facilities and Grounds
- AVP for Campus Facilities has developed and implemented physical, operational and cleaning protocols based on the latest CDC recommendations. We have established cleaning schedules for custodial staff based on CDC recommendations. We will monitor effectiveness and adapt as needed. See details in Section III Places “Hygiene, Cleaning and Disinfection.” We will continue to properly protect staff and provide training.
- We have established work tasks and schedules for the Building & Grounds trades. We will continue to properly protect them and train them on all health and safety protocols.
- We will continue to adjust energy and utility usage according to building usage.
- Operational Considerations for Reclosing in the Event of an Outbreak
- The College successfully moved to remote operations in a matter of days in March 2020 with no prior experience and little interruption in service. We delivered instruction, student services and almost all other campus operations remotely until reopening the campus August 16, 2021. We adapted and improved our remote operations during this period.
- We are prepared to return to remote learning for any of the onsite classes in this fall if necessary and scaling back of staff on-site except for essential staff. We have protocols in place for all campus operations to accomplish this task.
- We will follow CUNY guidelines established for reclosing.
- We will continuously monitor the local health situation by using NYC and NYS health agency resources for signs of a community spread in areas affecting our faculty, staff and students. We will refer to the key metrics on NYS Regional Dashboard.
- Another guide is the CDC data tracker for monitoring metrics of community transmission.
- We will also refer to local data from our testing and reporting program here.
- All of these metrics will be used to detect early warnings of an infection surge.
- If we see such an outbreak, we will consult with CUNY and healthcare agencies for guidance on whether to reduce physical presence on campus and to what extent.
- We will also monitor signs of community or campus outbreaks of any other known influenza-like illnesses that may exacerbate the impact of Covid-19. We will use information from NYS and NYC health agencies or campus self-reported cases.
- The Chancellor in consultation with local and state authorities will make the final decision regarding a scaling back or shut down of operations. CUNY Central will continue to monitor campus infection rates using the shutdown thresholds previously set by the State.
- If we take any steps to close down some or all onsite activities, we will advise the campus community through all modes of communication channels.
- Mail and campus deliveries come to the Mailroom and Receiving on the ground floor of the ITB/Library Building. With the fall semester, these Offices will return to normal business hours, five days a week. See Mailroom and Receiving hours on website.
- Our Environmental Health and Safety (EHS) Officer established health and safety processes and protocols for the staff for contactless delivery and other practices to minimize interactions between individuals; EHS Officer trained the staff on those practices and protocols.
- The Mailroom is currently delivering mail to department offices and will continue to do so.
- No UPS/FEDex or other outside delivery services will be allowed to deliver packages to departmental offices, only the Campus Receiving.
A. Protective Equipment/Masks
- We have provided essential staff currently working onsite with personal protective equipment (PPE) and have trained them as to the proper use.
- Everyone, regardless of vaccination status, must wear a face mask inside all CUNY campuses and office buildings.
- We will provide disposable masks to any individual arriving without a mask, or who requests one, at the entrance points to the buildings.
- Individuals may use their own acceptable masks or face covering but will not be required to provide their own face covering. Acceptable face coverings include but are not limited to cloth (e.g. homemade sewn, quick cut, commercially available), surgical masks, and face shield (with a face covering underneath). Users should consult the guidance below for these types. Masks with exhalation valves are strongly discouraged.
- Cloth, disposable, or homemade face coverings are not acceptable for workplace activities that typically require a higher degree of protection for PPE due to the nature of the work (e.g. if working with flammable materials or chemicals, ensure face coverings are flame-resistant). If contact with hazardous materials require protection that is more stringent, the Environmental Health and Safety Officer will conduct a hazard assessment of the hazardous agent will be used, where the hierarchy of controls will be employed to eliminate, substitute, engineer control, administratively control, and/or create protective barriers for workers.
- All staff who are using disposable face coverings provided by the College must be trained in properly wearing these. The following instructional video demonstrates how to wear a disposable face covering. Additionally, the CDC offers the following guidance on properly wearing face coverings. Additionally, the EHSO can be made available to perform remote demonstrations of how to wear a face covering while on campus.
- Individuals choosing to wear cloth or other acceptable face coverings should consult the guidance below for additional information on cloth face coverings and other types of personal protective equipment (PPE), as well as instructions on use and cleaning and disinfection. When masks, both disposable and reusable, are visibly soiled, moist, and damaged, they should be appropriately disposed of (disposable and/or cloth) or cleaned (cloth). The CDC offers the following guidance on care and cleaning of reusable face coverings. Additionally, individuals should follow care directions for commercially purchased face coverings from the manufacturer.
- Individuals should not share disposable masks.
- Disposable masks are considered single use and should be placed in the trash after your shift or if it is soiled, damaged (e.g., stretched ear loops, torn or punctured material), or visibly contaminated.
- Staff performing cleaning and disinfection must use disposable gloves, clean hands immediately after discarding glove, and wear eye protection when there is a potential to splash or splatter to the face. Eye protection, face coverings, and gloves have been provided to each custodian for each shift they work.
- We have analyzed projected need, based on planned physical presence, and will maintain sufficient supplies to accommodate. Our EHS Officer, in collaboration with Public Safety and essential staff supervisors, manages the distribution and inventory management of PPE currently as follows, and will adapt his inventory analysis based on the likely decrease in need based on the fact that there is no longer a requirement that fully vaccinated individuals wear a mask:
- Supervisors for essential staff distribute face coverings to staff at a rate of one per staff per day.
- The inventory of needed PPE is calculated by the estimated days or schedule of essential workers and total number of essential workers.
- The management of each essential group provides a weekly report of actual PPE distribution to the EHS Officer. The EHS Officer then compares actual with projected usage and makes a determination of when additional PPE is needed to maintain a minimum 3 months of inventory. Currently we have sufficient inventory for essential staff, based on our calculation.
- We have sufficient inventory for the rest of the calendar year based on planned staffing schedules and above usage rate.
- As noted, we will provide any requested face covering to faculty, staff, students and visitors prior to entering the building. Public Safety will distribute at entrance points and keep track of PPE distribution to determine trends for future procurement and maintaining inventory.
- This information is logged and sent to the EHS Officer who is charged with inventory management and distribution to supervisors and Public Safety.
- We will draw upon current inventory to satisfy entrant’s requests; EHS Officer will replenish inventory, based on tracking information on requests to replenish inventory as needed to maintain a minimum three-month inventory.
The CDC continues to update cleaning requirements periodically and the College will adhere to best advice available utilizing this as its primary guidance. Specifically, the College utilizes the following definitions and levels of “cleaning”:
- Clean: routine, frequent, everyday removal of potential contaminants and debris through use of soap and water and or other mild detergent or cleaning products where required.
- Enhanced Clean: Routine, frequent, everyday cleaning of common areas with specific attention to enhanced cleaning to include high touch surfaces such as turnstiles, light switches, door handles, etc. and restrooms.
- We will implement a team of 1-2 custodians per shift, daily for each campus building to perform high touch cleaning continuously throughout the day. The remaining custodial staff will focus on enhanced cleaning of bathrooms as well as routine cleaning of common areas.
- Disinfect: Detailed cleaning, as needed, for an area suspected or known to have had a person with a positive COVID case. This will include the closure of the area per CDC guidelines and may employ the use of advanced cleaning techniques and EPA approved disinfectants. Any cleaning activities in these spaces will be performed specifically after that space is shut down for at least 24 hours and has been thoroughly ventilated.
- Cleaning frequencies shall be defined as at least 1x per shift, daily plus. Disinfection occurs if there is an area with a known or suspected COVID-19 case, where staff have been advised to quarantine.
When focused on high-touch surfaces, the CDC states in its latest guidance that “cleaning with soap or detergent should be enough to further reduce the relatively low transmission risk from fomites in situations when there has not been a suspected or confirmed case of COVID-19 indoors. In situations when there has been a suspected or confirmed case of COVID-19 indoors within the last 24 hours, the presence of infectious virus on surfaces is more likely and therefore high-touch surfaces should be disinfected.”
Surfaces frequently touched by multiple people, such as door handles, bathroom surfaces, and handrails, should be cleaned with soap and water or detergent. These surfaces will be cleaned at least 1x per shift, daily plus. More frequent cleaning may be required based on level of use.
- AVP for Campus Facilities, working with Chief Superintendent has developed cleaning regimens, including frequency, areas to be particularly addressed and products to be used. Building and Grounds will maintain a log of completed activities.
- Staff are reminded that hand washing with soap and water for 20 seconds is more effective than the use of hand sanitizer through various communications strategies by the posters displayed in each restroom (training, signs, campus virtual messaging).
- Stations for hand sanitizer (when available) have been and will continue to be placed at building entrances and exits and other locations where restrooms are not conveniently available.
- Occupants of the campus will be responsible for cleaning their own workstation. We will provide workspaces with multi-surface spray cleaner and paper towels to support self-service of touch points, including copiers.
- Campus discourages sharing of supplies, equipment, workstations and food.
- In preparation for safe reopening in fall 2021, Campus Facilities is conducting a full assessment of building ventilation systems and making all necessary adjustments to those systems to ensure they are fully functional and meet CDC and ASHRAE (American Society of Heating. Refrigerating and Air-Conditioning Engineers) recommendations for adequate ventilation for intended use of all our spaces. CUNY ventilation system consultants are providing support for this process and on-site inspection of all of our systems. Prior to reopening, CUNY consultants provided a provide report on each building stating whether the ventilation systems are adequate for intended occupancy.
- Consistent with those guidelines, we have maximized the intake of outside air in the building wide HVAC systems in ITB, Vertical Campus, Administration Building and Newman. The Field Building (17 Lex) is served for the most part by window units. For those units, we have opened the fresh air intake vents. For areas in the Field building where these actions do not bring in sufficient fresh air, we are installing in window stops 4-6 inches from the bottom of the window so those windows can be opened without jeopardizing safety and security. Finally, we will equip, those labs, offices, rooms will be equipped with additional free standing HEPA units that will assist the existing systems in meeting the minimum fresh air requirement as necessary.
- In addition, the College has upgraded filters to MERV 13 minimum, where applicable.
- Continue to run and maintain all HVAC systems 24/7 in all buildings. Reduce load consistent with occupancy to minimize energy consumption and costs.
- HVAC system maintenance and filter replacement during the Covid-19 pandemic will abide by the following procedures:
- Workers performing maintenance and/or replacing filters on any ventilation system with the potential for viral contamination will wear appropriate personal protective equipment (PPE), including a properly fitted respirator (N95 or higher), eye protection (safety glasses, goggles or face shield) and disposable gloves (to be disposed of immediately upon completion of task and before touching any eye protection or respirator PPE).Filters should remain snug in their frames.
- When feasible, filters will be disinfected with a 10% bleach solution or another appropriate disinfectant, approved for use against SARS-CoV-2, before removal.
- Filters (disinfected or not) will be bagged and disposed of in regular trash.
- Once maintenance tasks are completed, maintenance personnel are expected to immediately wash their hands with soap and water or use alcohol-based hand sanitizer with greater than 60 percent alcohol.
- Our toilet water systems are flushed more frequently and treated with bleach including each water closet, urinal and sink.
- All utility water systems including cooling towers are maintained regularly by internal engineering staff and inspected and tested yearly.
- The Campus Safe Reopening Plan has been posted on Baruch Forward website. In addition to the Reopening plan, this website provides an up-to-date, one-stop shop for information about all aspects of College services in the Covid-19 environment. The site provides easy access to a variety of resources, support, and services for the campus community to navigate our virtual campus. Our recent transition to WordPress has led to significant improvements overall to user experience in terms of content and navigation.
- We have actively participated in #VaxUpCUNY campaign, by sending out a campus-wide message and highlighting vaccination information and resources on our webpage devoted to COVID-related information.
- The President created a “Task Force for the Future” which issued its initial report that included recommendations for fall 2020 as well as more long-term recommendations. The work will continue. The Task Force report is posted on Baruch Forward website.
- The President has held a series of Town Halls for faculty and staff to address questions about the fall semester and will hold another Town Hall in July.
- We are collaborating with VP for Communications and her staff to develop an effective multi-platform communications strategy for providing information to faculty, students, and staff including emails, short video clips, social media and other modalities.
- Student support services implemented communication plans, and will continue to improve those plans, to engage, support and advise all current and prospective students. We have implemented the Bernie Bot, an artificial intelligence technology. Link: https://students.baruch.cuny.edu/
- Human Resources sends out a regular newsletter containing relevant updates and benefit information.
- We have posted signs as indicated in this plan with reminders on proper hand and respiratory hygiene and other health messages.
- For mandated reporting and notices when an individual who has been on campus tests positive for Covid-19. See “Processes” Section IV.
- The College will collaborate with building management at the Student Residence and the Annex on a communication plan concerning building protocols and plans.
- If we determine it is prudent to shut down or return to an earlier phase, we will:
- Notify all onsite staff of schedule change immediately.
- Notify all students and faculty in on-site classes immediately.
- We will use email, CUNY Alert, our webpage, social media, and text messages.
- In addition to general campus-wide communications, faculty will notify students in onsite classes; supervisors will notify staff.
- Faculty and staff must either be fully vaccinated (two weeks after the final injection) and have uploaded their vaccination documents into CUNYfirst for review and approval by OHR, or must provide a negative COVID test issued by CUNY Testing Program prior to entering campus. The test is only valid if it was done within seven days of entry to campus. Baruch will have on-site testing in the Newman Vertical Campus multi-purpose room. Testing is by appointment and results will be available to the individual and the campus within 24 hours. You can be tested at any of the CUNY sites here.
- CUNY had detailed FAQs on testing for faculty and staff.
- More specific details on specific Baruch campus access protocols provided in Welcome to Faculty and Staff FAQs and the Campus Access webpage, including information on use of campus ID card, vaccination review process, CUNY VAX pass and other college specific details.
- Students must be vaccinated to attend face-to-face classes or access the campus for any other resources unless granted a religious or medical exemption. If a student is granted a medical or religious exemption from the vaccination mandate, they may access campus but only with by presenting a negative CUNY test from a CUNY testing site. The test is only valid for seven days.
- Visitors, which include vendors, contractors, employees of related entities, community members who use campus facilities, event attendees and other guests must comply with provide proof that they are fully vaccinated (2 weeks past the last injection) or have had a negative COVID-19 molecular (PCR) test from an accredited lab no more than 7 days prior to the visit. Visitors will use a CUNY application (Clear4u) to upload their documentation. All visitors must be pre-authorized by senior campus leadership.
- All faculty, staff, students and campus visitors who are sick must stay home or return to home if they become ill while on campus.
- Before returning to campus, faculty, staff or students who have been sick with Covid-19, tested positive for Covid-19, or have been potentially exposed to someone with Covid-19 must follow CDC guidance to self-isolate or stay home.
- Faculty, staff or students who have traveled must follow current CDC guidelines and NYS Department of Health guidelines which may require quarantine when returning from certain locations before coming to campus.
- All faculty, staff and students will need a valid College identification card and will use it to swipe in at turnstile or card swipe device. We have limited entry points to campus buildings and all entry points are staffed by Public Safety officers who only allow entry to those who are authorized. Public Safety will assign sufficient staff at all entry points to facilitate screening and prevent congestion.
- See Residence Hall, Early Learning Center and Student Health Service Plans appended for specific testing protocols for those populations.
- Any faculty, staff or student who has been on campus diagnosed with Covid-19 by a healthcare provider or who receives a positive Covid-19 test must notify the Coronavirus Liaison (OHR Director). The Coronavirus Liaison is the point person to receive reports of any individual on campus or in the Student Residence, including faculty, staff, students, or visitors who have been diagnosed with Covid-19. Details here.
- Upon receiving a report of an individual who has tested positive, the Liaison will immediately notify the Coordinator who will notify appropriate state and local health department and the SVC for Institutional Affairs.
- In the case of an individual who has tested positive, the College will develop plans and with local health departments to trace all contacts of the individuals in accordance with the protocols of the NYS Tracing Program.
- Based on the results of contact tracing, the Coronavirus Liaison will notify those who have had close/sustained contact with an individual diagnosed with Covid-19 and advise the person to stay home and self-monitor for symptoms and follow CDC guidance if symptoms develop.
- In the case of the students on campus and students in the Residence hall, the Coronavirus Liaison will work with Dean of Student Affairs on tracking contacts and notice to those with close/sustained contact.
- Any individual who comes to campus or while on campus is exhibiting COVID-19 symptoms (such as fever, shortness of breath) will be asked to return home.
- We have designated rooms 108B and 108C in Field Building/17 Lexington Ave and room 1-153 in the Vertical Campus as isolation rooms to be used. Current practice is that Public Safety receives all reports of sick individuals on campus. An individual may self-report, an observer may report, such as an instructor in a class or friend of the sick individual, or Public Safety may observe the person exhibiting signs of illness or injury. Public Safety is responsible for assisting the individual. Public Safety will immediately separate and isolate any individual on campus exhibiting Covid-19 symptoms to the designated isolation until the individual is off campus.
- Public Safety will follow protocols currently in place for handling ill individuals. Depending on the severity of the symptoms, the individual will return home or Public Safety will contact emergency medical services to take the person to the hospital.
- See Residence Hall plan, appended for protocols for resident exhibiting Covid-19 symptoms.
- See Early Learning center plan, appended.
- See Student Health Center plan, appended.
- Once the Coordinator has determined that a campus occupant has been diagnosed with Covid-19, the Coordinator will trace occupant’s behavior and identify areas where the occupant was communicable.
- To determine the time frame to be applied, the Coordinator will assume the occupant has been communicable up to 48 hours prior to the onset of symptoms and that areas may be tainted up to seven days after the positive occupant has been in them.
- Once the Coordinator has identified where the occupant has been, those areas will be closed off for 24 hours before cleaning and disinfecting pursuant to CDC protocols.
- Campus Facilities will work closely with Public Safety, the department impacted and communicate the scope disinfection cleaning and subsequent restrictions on accessing the area. We will post appropriate signage and work with Communications on appropriate campus communications.
- See Residence Hall plan, appended.
- See Early Learning Center plan, appended.
- See Student Health Center plan, appended.
CDC Higher Ed Guidelines: https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/considerations.html
CDC Workplace Guidelines: https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html
CDC Cleaning Guidelines: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
OSHA Preparing Workplaces, COVID: https://www.osha.gov/Publications/OSHA3990.pdf
AIHA General Office Guidelines, COVID: https://aiha-assets.sfo2.digitaloceanspaces.com/AIHA/resources/Reopening-Guidance-for-General-Office-Settings_GuidanceDocument.pdf
NYS Emergency COVID Regs : https://regs.health.ny.gov/regulations/emergency
CDC Data Tracker: https://covid.cdc.gov/covid-data-tracker/#county-view
Appendix A: Baruch Residential Life Opening Plan
- Each room will be assigned two or three students, depending on the size of room.
- Most common areas will be open. A reservation system will be created by the landlord if students throughout building are unable to comply. Spaces will be cleaned multiple times daily as provided by the landlord.
- Students who test positive and/or need to quarantine will do so in a vacant rooms, which have private bathrooms.
- An urgent care is located on 97th and Lexington Ave, as well as one on 3rd avenue and 96th street, each one block away from the residence for testing.
- Elevators capacity encouraged to maximum of 4 riders.
- Check in has been staggered to ensure limitations within elevators, and in the lobby are observed. Signage promoting social distancing posted in hallways, lobby and entryways.
- All residents must be vaccinated and that unvaccinated individuals will not be allowed to reside in any CUNY dorm.
- No guests are permitted in the Residence Halls.
- Programming to occur will be available both in-person and virtual, including floor meetings with RA.
- Check in is staggered with students.
- Hand sanitizer stations are throughout common areas.
- Touch barrier tissue dispensers are available in the elevators.
- Plastic barriers in place at security station as one enters the building.
- Up to three students will be assigned to a room. Each room has a private bathroom inside.
- Students will be informed of the risks involved in living in a residential building. They will be required to sign documentation accepting the risks, agreeing to conform to social distancing, cleaning procedures, and other safety protocols when they receive their assignment at check in.
- To the extent possible students are strongly encouraged to purchase and pack sanitizing and cleaning supplies and bring them at move-in. Residents may also pre-purchase and have these supplies delivered to the residence hall. Residents are encouraged to bring supplies to support themselves during a mandated quarantine (e.g. extra bed sheets, towels, clean clothing), such as nonperishable items, favorite snacks, cleaning supplies, and toilet paper. Bedding and other bulk items can be sent ahead of time, and packages will be delivered directly to the resident’s room.
- Residents must bring a supply of face masks and a thermometer with them for use throughout the semester. If packages are sent ahead of time, students are to send Student Life Services an email prior to arrival requesting delivering those items to the room. That email address is email@example.com.
- Modified student rules have been put in place, such as:
- No guests at any time.
- No more than 3 people in a room, including the resident. All people in a room must follow social distancing.
- Kitchen and laundry facilities, as well as elevators, will be cleaned multiple times a day.
- UV Air filters will be changed on an accelerated basis.
- Public restrooms located on first floor will be cleaned multiple times a day.
- Should a student test positive, the landlord will be notified, and additional cleaning of public spaces will occur. If a student leaves the residence hall for the semester due to illness, the landlord will be notified and after 24 hours have passed, they will clean and disinfect the room.
- The following cleaning schedule will be followed by the building landlord:
|Kitchen||Apply CDC and NYSDOH approved disinfectant to all stoves and surfaces||Minimum of 7x per week and 5x a day|
|Laundry||Apply CDC and NYSDOH approved disinfectant to all buttons and handles of washers and dryers||Minimum of 7x per week and 3x a day|
|Elevators/Lobby||Disinfect all high touch areas||Minimum of 7x per week and 4x a day|
|Entrances, Lobby Areas, Hallways and Public Restrooms||Disinfect all toilets, sinks, urinals, mirrors. Remove trash, sweep and mop floors, replace paper products and hand soap||Minimum of 7x per week and 5x a day|
- Students who need to quarantine (due to exposure to someone who has tested positive, tested positive themselves, will do so in a vacant room for a minimum of 10 days. Guidelines for self-quarantine can be found here.
- Students will notify their RA of the need to quarantine via email, including start date. RA’s will provide information to the Residence Life Coordinator.
- The Residence Life Coordinator will maintain the list of students who are on quarantine with active dates, including those students who are traveling out of state so that the quarantine can be enforce upon return.
- For any possible positive cases reported through the above process, the RLC will inform Vice President Art King and immediately notify the Coronavirus Liaison. The process is in compliance with the guideline that the Campus Liaison receives the completed mandatory health screening assessment templates from students, faculty and staff, and be notified immediately of any possible positive cases.
- While in quarantine, students are expected to remain isolated in their rooms and are prohibited from entering common spaces. RA’s will check in daily on students in quarantine to ensure compliance, and RA’s will discuss the student’s wellbeing with him/her. RA’s will connect infected students with campus resources such as the Counseling Center, Student Health Center, Office of Student Life, and other appropriate campus academic support services.
- Students are encouraged to get tested for Covid-19 at any one of the Urgent Care centers located within a block of the building.
- Students are encouraged to notify their doctor or the Baruch Health Center of their symptoms for regular screening throughout the quarantine. If symptoms advance, 911 will be called to transfer student to nearest hospital.
- Students are encouraged to notify their parents of their symptoms and if they are transported to the hospital.
- Students who are in quarantine are able to have food delivered via the deli that is part of the building premises at their own expense. Outside food deliveries will be coordinated with front desk staff to be dropped off at student’s door for contact-less delivery.
- Deliveries such as medicine and other essential goods for those on quarantine will be coordinated with the front desk staff to be dropped off at student’s door for contact-less delivery.
- Students on quarantine are able to access the following campus services remotely: Counseling Center, Health Center, Student Academic Consulting Center, Office of Student Life (student groups), Writing Center, Office of the Dean of Students (medical withdrawals) and Academic Advising. RA’s checking on students will remind/promote these services as needed.
- Virtual programming will be offered to encourage socializing and online connections between residents who are quarantining. Resident Advisors will have virtual events for residents to connect and build community with other residents. 1760’s Student Life Services will also promote building wide virtual events for residents to take part in.
- Trash will be picked up each morning at 9:00 am outside of the student’s room while on quarantine.
- Residence Life staff will deliver packages and letter mail shortly after 7pm each day to students in quarantine.
- Residents must bring a thermometer with them and check their temperature every day during the 10-day period.
- If at any time the resident’s temperature is above 100.4 degrees Fahrenheit (38 degrees Celsius) the resident must notify the College and/or firstname.lastname@example.org immediately.
- Should a resident develop a fever or other Covid-related symptoms, they must immediately alert the residential life staff.
Should the Residence Hall need to be closed:
- In the event the Residence Hall must close entirely, students will be notified (email, building signage) of need to leave the Residence Hall with their belongings.
- When to close the residence hall is at the discretion of the Vice Presidents of Student Affairs, and Enrollment Management and Strategic Academic Initiatives, but must be considered should 15% of residents or 10 students test positive for Covid-19. Determination will be based on number of students impacted, durations of quarantine, and any extenuating circumstances. Students will be given a minimum of three days to evacuate the building.
- Students will be required to formally check out of their room, including returning keys, etc. This will be done by signing a provided document regarding the move out process.
- For those students who are in quarantine if/when residence hall should close, they would use an electronic form to complete check out, leaving their keys in their room. A designated time frame will be established for those on quarantine to exit the building separate from the rest of the population.
- For those students unable to leave on short notice (such as international students), if available, students will be provided with a housing alternative within CUNY. Transportation to the new location will be provided. Student must not have Covid-19 symptoms or test positive to enter housing at a new location.
- RA’s will also be required to leave the building in the event of a shut down.
- Center Hours: The center will be open for children Monday through Thursday, 8:00 am to 5:00 pm, Friday 8:00am – 12:30pm for in-person childcare.
- Hand sanitizer will be available in common areas and at reception desk.
- Plexiglas installed at reception desk.
- The center will maintain a 3-month supply of PPE to ensure adequate supplies are stocked. A minimum of 1000 surgical masks, 200 face shields and 150 KN-95 masks will be maintained on site at all times.
- Maintaining a Healthy Environment: We will continue to perform water flushing, regular cleaning and disinfecting throughout the day with frequently touched surfaces cleaned and disinfected between use. Adequate amounts of the necessary health and cleaning supplies to help protect against Covid-19, including hand sanitizer, soap, and bleach solution will be maintained. All toys, materials, art supplies and classroom equipment will be cleaned before the semester begins.
- Sharing of items will be discouraged. Adequate classroom supplies will be available to minimize sharing. Toys will be placed in individual containers and will be shared by no more than two children at a time. Toys will be cleaned and disinfected between uses.
- Each child’s belongings will be kept separated from others’ and individually labeled containers will be available.
- Ventilation: Windows will be safely opened to allow increase circulation of outdoor air as much as possible. Outdoor activities will not be held.
- The Center will operate for in-person programming only at 60% classroom capacity with a maximum of 14 children and 4 adults at a given time.
- taffing: Lorraine Mondesir (director), Sophia Solomon (lead teacher), Mariestel Adon (assistant teacher), assistant teacher (TBA), Patricia Morel (administrative assistant) Lynn Effros-Schaul (teacher), and Ganna Velychko (social worker).
- Staff not fully vaccinated will be required to get tested for Covid-19 before the semester begins and receive additional testing weekly. Staff with positive results will not be able to return to work until they test negative for Covid-19.
- Face coverings are a necessary component for the ELC plan for reopening and for ensuring the safety of staff, families, and children. The center will procure and distribute appropriate PPE for staff and children’s use (if needed). A 3-month supply will be maintained at the center and orders placed to ensure the appropriate PPE will be available for use.
- Parents and Children: 2 student-parents are interested in continuing enrollment. 6 new parents have submitted applications and received registration packets.
- Upon entrance to the center, parents will sign their children in at the reception desk. One adult will be available to accept each child after an initial health assessment and temperature check. Parents will be reminded that if a child presents symptoms at any point of the day, they will be contacted to immediately pick up the child. Only children and staff will have access to the center beyond the reception desk.
- Mandatory daily health screening practices for all staff and children as they enter the center. Each staff and parent will be required to complete a questionnaire to determine whether the individual has been in close contact with anyone who tested positive for Covid-19 within the past 14 days, tested positive for Covid-19, and/or has experienced symptoms of Covid-19, before they are allowed to enter the program. Any person with a temperature of 100 degrees Fahrenheit will not be accepted into the program.
- Children who test positive or have been exposed to Covid-19 will be asked to remain absent from the ELC until they test negative, or have gone 14 days without symptoms.
- The center will continuously support physical distancing by staggering schedule for children’s arrival and departure. Signage will be placed on entrance to the center, staircase and in all common areas.
- Hand sanitizer will be available in common areas and at reception desk.
- Physical Distancing guidelines and mandatory use of face coverings will be enforced for all individuals while in the building.
- Physical barrier will be needed for reception desk at the entrance to the center.
- Food Handling: The ELC offers breakfast and snack to all children. Children bring their own lunch. One staff will be identified to prepare breakfast and snack. The center will provide all food in individual containers. Seating will be panned to ensure that children and adults sit 6 feet apart except for adults assisting children with meals.
- A log of everyone entering the center, including employees, parents, children and any essential visitors who may have close proximate contact with other individuals, will be maintained. The log will contain contact information so that all contacts will be identified, traced and notified in the event an employee, parent, child or visitor is diagnosed with Covid-19. All persons will be notified by phone, text, or email.
- The staff will be separated from everyone as soon as a positive case of Covid-19 is suspected. All areas used by the infected staff will be closed off for 24 hours and cleaning and disinfecting will be scheduled after the 24-hour period. Soap, Bleach and water as per the EPA’s recommendations.
- Maintaining a Healthy Environment: The ELC will continue to perform water flushing, regular cleaning and disinfecting throughout the day with frequently touched surfaces cleaned and disinfected between uses. Friday afternoons will be reserved for cleaning and sanitizing classroom equipment and materials that cannot be immediately sanitized, professional development, and curriculum planning. Adequate amounts of the necessary health and cleaning supplies to help protect against Covid-19, including hand sanitizer, soap, and bleach solution will be maintained. The building owner will perform all cleaning as outlined in the lease. All toys, materials, art supplies and classroom equipment will be cleaned before the program begins.
- Sharing of items will be discouraged. Adequate classroom supplies will be available to minimize sharing. Toys will be placed in individual containers and will be shared by no more than two children at a time. Between use, toys will be cleaned and disinfected.
- Each child’s belongings will be kept separated from others’ and individually labeled containers will be available.
- Children’s Bathroom Use: Adults will continue to support children with bathroom needs as outlined by the Department of Health and Mental Hygiene. Cleaning and sanitizing protocols remain in place for bathroom surfaces. Staff will be required to wear face masks, face shields, use gloves, and follow cleaning and sanitizing protocols after changing diapers, and after toilet use. Physical distancing will be practiced at all times during children’s bathroom use.
In the need to close:
- Parents will be notified immediately of any concerns.
- NYC Department of Health will be notified.
- Dependent on circumstances, if possible, the ELC will first reduce hours of operation from four days a week to two days a week. The final step will be to reduce to no days a week if needed.
- In the event of closure, virtual programming and remote learning will be implemented.
- Hours: Days of the week (Monday to Thursday) & shift options are subject to change.
- Monday: Shift options: 9a-5p or 10am-6p
- Tuesday: Shift options: 9a-5p or 10am-6p
- Wednesday: Shift options: 9a-5p or 10am-6p
- Thursday: Shift options: 9a-5p or 10am-6p
- Friday: Remote, available for ten (10) remote encounters during the following shift options: 9 am to 5 pm, or 10 am to 6 pm
- Hand sanitizer will be available at the waiting area, exam rooms, bathrooms and reception desk.
- Disposable masks will be available at the reception desk and exam rooms.
- The center will maintain a 3-month supply of PPE to ensure adequate supplies are stocked.
- Maintaining a Healthy Environment: water flushing, regular cleaning and disinfecting throughout the day with frequently touched surfaces cleaned and disinfected between use. Adequate amounts of the necessary health and cleaning supplies to help protect against Covid-19, including hand sanitizer, soap, and bleach solution will be maintained.
- All student-patients coming to the Student Health Care Center must wear masks. Cloth face masks are acceptable, but bandannas are not acceptable. Surgical masks may be required, and the Student Health Center will provide a surgical mask upon arrival if the student-patient arrives wearing a non-surgical face mask.
- Walk-ins will be permitted if masked. Student-patients with COVID-like symptoms must call for an appointment and will first be seen by video visit and referred appropriately.
- Student-patients are not permitted to have visitors accompany them during their visit except under specific circumstances.
- Two staff will open the center at 10:00 am and two staff will close the center at 3:00 pm.
- Unvaccinated student-patients and staff will participate in CUNY’s weekly surveillance testing program. Staff with positive results will not be able to return until they test negative.
- Appropriate PPE for staff is distributed. A 3-month supply is maintained at the Student Health Care Center and orders placed to ensure the appropriate PPE will be available for use.
- The Student Health Care Center will continuously support physical distancing by staggering the appointments for student-patient arrivals and departure.
- The lactation room will be available by appointment only with one person to occupy during a visit.
- Hand sanitizer will be available at the waiting area, exam rooms, bathrooms and reception desk.
- Physical Distancing guidelines and mandatory use of face coverings for student-patients will be enforced while in the Student Health Care Center.
- Seating will be planned to ensure that unvaccinated student-patients sit 6 feet in waiting area.
- The staff will be separated from everyone as soon as a positive case of Covid-19 is suspected. All areas used by the infected staff will be closed off for 24 hours and cleaning and disinfecting will be scheduled after the 24-hour period. Soap, bleach and water as per the EPA’s recommendations.
- Maintaining a Healthy Environment: The Student Health Care Center will continue to perform water flushing, regular cleaning and disinfecting throughout the day with frequently touched surfaces cleaned and disinfected between use. Adequate amounts of the necessary health and cleaning supplies to help protect against Covid-19, including hand sanitizer, soap, and bleach solution will be maintained.
- Bathroom Use: Baruch College Building and Grounds custodial staff performs all cleaning and sanitation as outlined by the contract.
In the need to close:
- Dependent on circumstances and in consultation with Mount Sinai Beth Israel, if possible, the Student Health Care Center will first reduce hours of operation from four days a week to two days a week. The final step will be to reduce to no days a week if needed.
- In the event of closure, telehealth will increase and referral to nearest Emergency Department.
- As outlined for Infectious Disease Protocol notification will be provided to the Vice President of Student Affairs or his designee will work with the Health Services Director and is responsible for notifying the NYC Department of Health and Mental Hygiene (as required), and other appropriate campus officials via e-mail or phone, and for notifying the University Director of Environmental, Health, Safety, and Risk Management and the University Director of Mental Health and Wellness Services via e-mail to email@example.com.
If contact tracking is required, the campus Health Services Director is responsible for coordinating with NYC Department of Health and Mental Hygiene, the campus Registrar, and the Chief Student Affairs Officer, for students, or the Executive Director of Human Resources, for employees. Once contact tracking is complete, or if contact tracking is not required, the campus Health Services Director must document the tracking or the decision not to track.
Please see attachment “Athletics Reopening Plan Fall 2021”.
The College is re-opening on August 16, 2021. Classes are scheduled to begin on August 25, 2021. For staffing level planning purposes, 60% of classes will have an in-person presence, and 40% will be online (approximately 35% in person, 25% hybrid and 40% online) . The Library will be open for on-site service and the Student Center, student computer labs and club spaces will be open by appointment only. The campus will continue to provide space for students to study and/or take online classes. Additionally, student athletics is resuming activities, including bringing back most of the fall and winter teams (fall teams start August 19th and winter teams October 1st).
Based on current guidelines, the campus on-site physical presence in fall 2021 will be limited to 50%. Faculty and staff will be allowed to use their offices in compliance with CDC guidelines. Elevator occupancy will be limited to 50% capacity and appointment systems may be required for on-site service to reduce crowding. As per the Chancellor’s message, staff are expected to return to in-person work on August 16, 2021. The College is permitted to allow flexible work schedules pursuant to CUNY policy, as detailed at https://www.cuny.edu/coronavirus/flexible-work-arrangements/. CUNY has stated “remote work arrangements are not a right or entitlement of employment and, as such, are discretionary and subject to operational needs.” In determining appropriate staffing levels and schedules, the following guidelines are recommended for managers to follow:
- Offices must be open to provide in-person services 5 days a week. In some cases, departments may need to collaborate with each other so as to achieve the goal of offices being open for on-site service 5 days a week.
- Staffing levels in offices that provide support to students and/or faculty and staff must be at a level adequate to serve students on-site.
- Some combination of remote work and on-site work may be allowed but, with rare exception, a fully remote arrangement will not be approved without an ADA accommodation.
- Managers should rotate staff working on-site so that all staff share the responsibility fairly and equitably.
- Supervisors should create work schedules, including remote work arrangements, based on operational needs and meet with each employee to review the proposed schedule. At that meeting, employees will be provided the opportunity to request adjustments to the proposed schedule. In all cases where the schedule includes a remote work arrangement the appropriate form must be completed by the employee and approved by their supervisor. The form can be accessed at https://www.cuny.edu/wp-content/uploads/sites/4/page-assets/coronavirus/flexible-work-arrangements/Remote-Work-Agreement2021.pdf. All remote work schedules should be completed by July 1, 2021. Additionally, disputed remote schedules will be reviewed and resolved by the VP of Administration and Finance and AVP of Legal and Labor.
- Essential staff will be required to return to pre-pandemic working schedules.
- Employees who require an ADA accommodation to permit them to work a remote schedule beyond the days allotted by their supervisor should complete and submit the ADA form to Human Resources at firstname.lastname@example.org with the subject line ADA Request. The form can be access at https://hr.baruch.cuny.edu/reasonable-accommodation/ and should be returned by July 8, 2021 (ADA accommodations will be handled in accordance with CUNY policy).
 Subject to change.
Please see attachment “Appendix F: Policies and Procedures for Reopening On-Site Research Activities”.